Billing

Invoice clients without
the back-and-forth.

Pull in timesheet data, generate a PDF, and send it to every person at the client who needs to see it — in a few clicks.

  • Timesheet to invoice
  • PDF & delivery
  • Invoice tracking

Invoice creation

Timesheet rows, tax, terms, attachments, auto numbering

PDF & delivery

Generated on save, cloud storage, CC routing, send log

Invoice management

Search, filter, edit, and dashboard metrics

Your accountant is rebuilding invoice line items by hand from a spreadsheet every week.

Invoice PDFs are saved on someone's desktop and emailed manually to whoever they remember.

You have no record of when an invoice was sent, to whom, or whether it's been paid.

Invoice creation

From timesheet data to
invoice-ready in minutes.

  • Load timesheets directly into line items

    Select a client and a date range — timesheet rows populate the invoice automatically with hours and rates from each position.

  • Regular and overtime split per line

    Invoices separate regular and overtime hours with their respective bill rates, pulling directly from the position setup.

  • Manual line items supported

    Add, edit, or remove individual lines — position, candidate, hours, bill rate, and tax type all editable per row.

  • Provincial tax per line

    Set tax per line — Ontario HST, BC, AB, QC GST/QST, or zero-rated. Totals calculated and broken out automatically.

  • Due date calculated from payment terms

    Select the payment terms (Net 15, Net 30, Net 60, etc.) and the due date fills in from the invoice date.

  • Supplier and PO references

    Add supplier numbers and PO numbers directly on the invoice — included in the PDF.

  • Custom message and terms text

    Add a message and terms section that appears at the bottom of every invoice PDF.

  • Supporting document attachments

    Attach up to 10 files per invoice — timesheets, signed documents, or anything else the client needs.

  • Sequential invoice numbers

    Every invoice gets a unique sequential number assigned automatically at creation.

  • CAD and USD supported

    Currency follows the client's billing preference — set once on the client profile.

PDF generation and delivery

Generated, stored, and delivered.
Without leaving the platform.

  • PDF generated automatically on save

    Every invoice generates a PDF the moment you create or update it — no separate export step.

  • PDF includes full invoice detail

    Invoice number, dates, client details, line items with rates and tax, regular/OT split, totals, message, and terms — all in one document.

  • Stored securely in the cloud

    PDFs upload to private cloud storage automatically and link back to the invoice record.

  • Attachments bundled into the email

    Supporting files uploaded to the invoice are included in the client email alongside the PDF — no manual attachment step.

  • CC routing configured per client

    Each client contact can be flagged to receive invoice copies automatically — accounts department, dispatch, secondary contacts. No manual CC required.

  • Send or resend from two places

    Send from the invoice form right after creating it, or resend from the invoice list at any time.

  • Delivery recorded per invoice

    When an invoice email is sent, the recipient, date, and timestamp are logged against the invoice record.

  • Full audit trail

    Every create, update, and send action is logged to the activity feed.

Invoice management

Every invoice your agency
has ever sent. Searchable.

  • Searchable invoice list

    Filter by invoice number, client name, client email, date range, or email sent status.

  • PDF status visible per row

    See at a glance which invoices have a generated PDF and which have been emailed.

  • Edit any invoice

    Open any invoice in the full form and update line items, rates, tax, or message — PDF regenerates on save.

  • Delete with confirmation

    Remove invoices from the list with a confirmation step.

  • Dashboard invoice metrics

    Total billed amounts, hours, and email-sent counts visible on the admin and accountant dashboard.

Who it's for

  • Accountant ManagersCreate, edit, and manage all invoices. Primary users of Billing.
  • AdminsFull access to invoice creation, list, PDF, and email.

Ready to take invoicing off your accountant's plate?

Book a 30-minute demo and we'll show you Billing live.

Book a Free Demo

or email us at hello@rhythence.com